To report to Smart & Skilled, you need to run the AVETMISS files from the HOME Menu

 

Run the state files in NSW (NCVER reporting field should be unticked) then select the 'Check Courses" button to ensure all courses that should be reported are ticked

 

Select the options required under both the unit funded hours & other options area on the AVETMISS Options window
Once you set the required, click OK to generate files

A preview will appear of the NAT files- a Summary, Quick Stats and the NAT00010-NAT00130 files as per below:

Then you are able to do a Data Check from PowerPro to assist in eliminating as many error as possible prior to uploading
NCVER's Validation rules may change at any time, so PowerPro checks on known errors and warnings 

Once you have fixed errors & warnings, re run files and save - You are now ready to upload to NCVER for the Pre-Validation that Smart & Skilled require you to do before submitting to them

 

Using the AVETMISS Validation Software (AVS)

A unique requirement of Smart and Skilled reporting is that all State AVETMISS Files (NAT files) must be validated using the AVETMISS Validation Software on the NCVER website prior to submission

Once this validation is completed, you can then save an AVS Validation Summary File to include with your NAT file submission to State Training Services

 

Preliminary Data Checks

Preliminary checks are conditions that you can set prior to validating the AVETMISS files with the NCVER websites AVETMISS Validation Software

There are three boxes you need to select to accommodate NSW specific requirements:

  • Exclude all validations relating to Activity End Date on NAT00120
  • Exclude all validations relating to Activity Start Date on NAT00120
  • Exclude validations relating to Blank Outcome Identifier - National on NAT00120

Not ticking these boxes will result in errors that will stop you from exporting the required AVS Summary File

 

AVS Validation Summary File

Once your files have successfully been validated within the AVETMISS Validation Software, you will require to save the Export Summary:

This file will save with your Training Organisation Name at the end of it - appearing as "CollectionProcessingSummaryReport<trainingorganisationname>.csv"

  •  It is important to ensure that you remove the training organisation name from the filename when saving, otherwise you will not be able to upload the file. AVS allows you to change your account settings so the file will export without your Provider name (recommended). 

You can then provide this file, alongside your validated NAT files as a submission to STS