Please note that this FAQ is applicable to Queensland RTO's only when claiming for state funding as per the Queensland DET contract provisions.  The values entered in these fields must correlate with the 'Purchasing Contract Identifier' as supplied by Queensland DET.

 

There will be situations where a contract may expire and new one commence during a course.  If this is the case, the course will need to be updated to reflect the new contract, otherwise errors will occur when reporting.

To set a new Contract Id, find the affected course under the Enrolments and Results tab, then click on the Bulk button and select Set New Contract Id:

  • Figure above - Open Set New Contract Id

 

The Set New Contract Id screen will appear:

  • Figure above - Set New Contact Id screen

 

Enter the old Contract Id, the new Contract Id and select the appropriate Contract Start Date, for example:

  • Figure above - Set New Contract Id screen with details entered

 

Click on the OK button to save the changes.

 

Things to Consider:

Ensure that all data entry has been completed for units and/or courses under the old Contract Id before entering the new Contract Id.  Any data not updated will need to be amended manually after the new Contract Id is set.